Building Control Policy
As part of our dedication to adopting Best Practice within our industry and in accordance with The Building Control Performance Standards Wilkinson Construction Consultants Ltd have adopted the following policy.
- We will appoint a client manager for each of our clients, to ensure a consistent service and single point of contact no matter how many projects you may have with us. Additional resources will be allocated internally within WCCL, whenever workload requires to ensure that we can deliver the promised services within the agreed timescales.
- The directors review resources monthly and will ensure that additional resources are provided to maintain service standards.
- All projects will be managed by a project manager who is fully qualified and experienced, and all projects will be reviewed and signed off at completion by a director.
- We will not take on a project unless we have the resources and ability to service it fully.
- We will give initial notice to the Local Authority under the Building Acts and in the form required in the Building Regulations, and where appropriate Issue plans certificates to the Local Authority.
- WCCL will undertake all necessary consultation with the relevant fire authority and will issue a certificate of compliance on completion. We shall follow the Fire Safety Procedural guide as the basis for consultation.
- We will consult with local authorities, sewerage undertakers and the like to ensure the design satisfies their requirements .We will advise as necessary over Local Acts and/or Regulations and other statutory requirements.
- We will pass the views of all statutory consultee’s onto the client, and project team .
ASSESSMENT OF PLANS
- The initial submission of plans, specifications etc. will typically be checked within 10 working days (generally our plan check is less than 5 working days) and a report returned indicating any comments, conditions or non-compliances, indicating the drawing No. or Nos. to which we are referring.
- Any letters and revised plans will be checked when received, and a response sent confirming receipt and any comments within 10 days, to provide an auditable trail.
- All correspondence will be addressed to the sender and copied to the client and project team.
- Records will be kept of the design assessment philosophy, and any statutory and/or discretionary consultations, for future reference and continuity of control.
- We will provide an inspection plan on outlining the number and frequency of inspections using the guidance in the Green Street Berman report as the basis of determining the inspection plan.
- We will visit sites on a regular basis at intervals to suit the nature of the works, typically we anticipate the need to attend all live sites at an average of one visit per month.
- We will inspect during key construction phases such as structural alterations, drains, fire- stopping and pre-completion, either in response to a request or as part of our inspection routine. The exact number of visits will depend on the complexity of the scheme, the quality controls evident on site and any problems encountered.
- We will advise the Contractor /Client forthwith if any work if found not to be in compliance with Building Regulations and where possible provide advice on rectification.
- Site visit records will entered into the system while on site wherever possible and any non- conformity raised immediately with the site agent with a written copy sent for general distribution.
- Upon satisfactory completion of the relevant work we will issue a final certificate to the Local Authority, the Client and the design team. We will provide additional copies of the certificates for insertion into the Health & Safety File for handover to the occupier upon completion of the project upon request.
- We shall notify all statutory consultee’s of commencement and completion of the project and any significant departures from plans. We will invite the Fire Authority to attend our final inspection if they so wish.
ARCHIVING OF RECORDS
- All relevant project records will be retained by the WCCL for a minimum period of 15 years.
Once complete arrangements shall be made for their transfer into safe keeping via our Document Storage supplier. Documents can be retrieved from archive upon written request from the original client/copyright holder. We reserve the right to make reasonable charges for the copying and retrieval of any documents once archived.
CONTINUING PROFESSIONAL DEVELOPMENT
- We shall ensure that all of our staff are suitably qualified for the role that they undertake through an annual appraisal. We will keep annual records of this appraisal and commit to provide funding to enable necessary training to be undertaken.
- WCCL will undertake a performance review at the end of every project, and survey our customers to ensure that we have met their needs. WCCL also commit to working with other BCB’s through trade and professional groups to developing best practice.
- WCCL will collect data and make returns annually to satisfy the Building Control Performance indicators
- We have adopted a quality assurance system to enable us to document, control, and monitor our projects and performance.
- We will observe the normal professional standards and business ethics expected of our profession. Please note that we are not willing to enter in reverse auctions or similar bidding mechanisms and will not knowingly attempt to supplant a competitor.
- Approved Inspectors are not allowed to have a financial or professional interest in the design or construction of the project that they are overseeing. Therefore, we may decline a request to provide additional services advertised on our website if these could lead us into conflict. As part of our Quality system all projects are subject to conflict of interest check before we proceed
- We will offer up to 30 mins free advice
- We will attend meetings as reasonably requested in connection with the design and construction of the project where these are indicated at the time of our fee bid.
- At all times from the inception of each project to completion we are available for advice on all aspects of building and fire legislation, by phone, text, e-mail or social media
- If no correspondence is received during a 3-month period WCCL will contact you to establish the status of the project.
- WCCL will provide all new clients with a guide to the approved inspector system or for larger clients we can provide a short lunchtime CPD seminar on how the Approved Inspector system works.
- Clients can also sign up to receive a copy of our newsletter, or follow our blog, which gives new, views and updates on important changes to regulations. Please also feel free to visit our website www.thebuildinginspector.org
- We recognise that despite our best efforts things sometimes go wrong therefore we have published our complaints policy on our website.